AVATAR Purchase Ledger


The Purchase Ledger is a multi-company, multi-currency module providing all the features expected of an accounts payable system.

The Purchase Ledger is designed to be seamlessly integrated with other AVATAR modules such as Cash Book, Royalties and the Nominal Ledger, including Project Ledger. It can also be integrated with third-party fulfilment systems and nominal ledgers if required.

Key features include:

  • Transaction archiving
  • Full payment history
  • Disputed transaction flagging
  • Batch processing of invoices, credit notes, adjustments and cash
  • Country-specific VAT registration and VAT analysis
  • Individual and bulk selection of invoices and credit notes due for payment
  • Cheque and remittance production
  • BACS file generation for automatic payment to suppliers
  • Cash payment batches produced in ledger with automatic allocation against invoices and credit notes
  • Invoice and credit note registration enables details to be posted and then released for authorisation
  • Credit terms per supplier
  • Comprehensive supplier account enquiries

The AVATAR Purchase Ledger provides a large number of standard reports and is designed for integration with AVATAR’s Business Intelligence tools for user-specific reporting. Standard reports include:

  • Aged Creditors report by customer and product
  • Summary Balances
  • Overdue Invoices
  • Outstanding Items
  • Batch Reconciliation
  • Full posting audit trails
  • Overdue Invoices
  • Outstanding items
  • Currency Analyses
  • Turnover Analyses
  • Vat Report
  • Monthly Cheque List
  • Balances across companies